The issue of electing a board chairman, vice chair and secretary was brought up by Mike McLaughlin shortly after he assumed the position of chairman at the September meeting. McLaughlin stated the procedure in the organization's written policy did not match the practice of the board and he would like to reconcile the two.
Board members addressed the issue formally at the October meeting on Tuesday evening, choosing to allow the vice chairman to move into the chairman's position after serving the organization as vice chair for two years. The school board will elect a vice chairman and secretary every two years, with the current vice chair moving into the chairman's position at that time.
Superintendent Dr. Dwight Hedge helped board members amend the wording in the policy to reflect their intentions.
Next on the agenda, representatives followed through with their new policy by holding elections for the positions of vice chairman and secretary.
McLaughlin opened the floor for nominations.
Bruce Kerr, who just moved out of the chairman's position at the board's September meeting, was nominated to return to the position in September 2014.
Both Lee Ann Childress and Maria Starks were nominated for the position of secretary, with Starks receiving all but one vote and earning the spot.
At the September meeting, McLaughlin expressed a desire for school board representatives to go over the system's policy manual and address any other items that may be out of date.
At Tuesday's meeting, Hedge informed board members that he had begun that process. Hedge provided changes he made to update the policy manual, stating no action was needed from school board representatives to approve the new wording.
"Several of you have strongly encouraged us to begin working on our policy," said Hedge. "Hopefully, we are going to do something at every board meeting."
Hedge also announced that construction on the DCHS theater is progressing nicely and requested approval of the General Trades Package for the Little Theater Completion Project be awarded to Fisher Construction Company in Milan in the amount of $189,700.
"I anticipate we will finish the theater this school year," said Hedge.
Dodds moved to approve the bid, including Hedge's wording, with Starks adding a second. The motion passed without opposition.
Also at the meeting, School Board representatives:
* approved trips for both the DCHS dance team and the DCHS co-ed cheer squad to compete in Florida this spring. Starks moved to approve the trips -- each to be paid for by student-led fundraisers throughout the year -- with William Mays adding a second. The motion passed unanimously.
* welcomed visitors from the Southern Association of Colleges and Schools who were on site on Tuesday for the system's recertification through the SACS program.
* listened to a presentation by Tim Campbell of the Agricultural Extension Office on the importance of agriculture in Dyer County.
While at the ag barn, representatives were treated to dinner and a presentation by officers of the DCHS Future Farmers of America Chapter and the DCHS FFA Alumni Organization. After the meeting, school board representatives toured the barn.