The Dyersburg Board of Mayor and Aldermen held a brief, but informational meeting on Monday evening as it approved the attorney's invoice, several bids and announced Christmas-related events as well as recent state and federal inspections at the airport and wastewater treatment facilities. After a prayer offered by Alderwoman Joan Wyatt, the board unanimously approved the minutes as presented, on a motion by Alderman Bart Williams and a second by Alderman Robert Taylor Jr.
The first order of business was the approval of the attorney invoice in the amount of $10,722.70. The invoice was approved without discussion or opposition on a motion by Alderman Bob Kirk and a second by Williams. The board then moved on to bids for the gas, police and solid waste departments, all presented by City Purchasing Agent Greg Williams.
The first bid was for the gas department to replace their 1999 Crew Truck. The expense was budgeted under the department's 2012-2013 budget. Greg Williams reported to the board that he sent four bid notification packets out, in addition to the announcement placed in the State Gazette. He did not receive a response from one vendor and the other two vendors declined to bid due to the size of the vehicle. As a result, Greg Williams recommended that the board approve the lone bid from Tim Castellaw Ford in the amount of $55,174.15. Alderman Kevin Chaney moved that that board accept Greg Williams' recommendation. The motion was seconded by Alderman Terry Glover and unanimously approved.
The next two bids presented were for the purchase of software and hardware for the Dyersburg Police Department related to the CAD mobile data project that is being funded by the E911 board. The first bid was for the VPN software to connect the mobile data terminals with the city server. The board unanimously awarded the project to the low bidder CDW-G in Vernon Hills, Ill. in the amount of $21,065 on a motion by Kirk and a second by Taylor.
The second bid for the DPD was to purchase the mounting hardware for the mobile data terminal. The bid was awarded to Trucker's Lighthouse in Nashville, Tenn. in the amount of $16,829.11 on a motion by Taylor and a second by Alderwoman Jewell Horner. Prior to voting, Kirk asked Greg Williams why the city was conducting the bids if the 911 board was paying for the project. Greg Williams responded that the equipment will belong to the city so it is the city's responsibility to bid the project out.
The last bid presented was to purchase the weigh scales at the city landfill, which had been previously discussed at the last board meeting held on Monday, Nov. 5. The scales were worn and defective causing loads to weigh light and resulting in a loss of revenue for the city. Greg Williams reported that the bids did not identify costs as clearly as he would like, but did recommend that the scales be awarded to the low bidder J.A. King and Company in Fairview, Tenn. in the amount of $79,550. Kirk asked if Sanitation Superintendent John Damesworth had been involved in evaluating the bids. Greg Williams responded that Damesworth had been involved in evaluating the bids. The board approved the bid to J.A. King and Company on a motion by Bart Williams and a second by Horner.
In the alderman reports:
* Kirk, Williams, Glover, Horner and Taylor wished everyone a merry Christmas.
* Alderman Dennis Moody commented that the merchant side of the square looks good with the new lighting. He also wished a merry Christmas to the city employees, their families and the residents of Dyersburg.
* Wyatt wished everyone a happy new year.
* Chaney did not have anything to report.
In the mayor's report:
* The Dyersburg Municipal Golf Course reported $14,006.91 in revenue for the month of November. According to Mayor John Holden, the figure represents a revenue increase of 43.1 percent over the same time period last year.
* The Dyersburg Regional airport reported $38,641.04 in revenue for the month of November. In addition, the airport recently underwent its annual federal and state inspection. The inspection was conducted by Paul Perry of the TDOT Aeronautics Division. In a letter to Holden dated Nov. 19, Director William Orellana informed Holden that Perry found "the overall appearance and operational condition of the airport (to be) excellent". The letter did not note any violations that needed immediate attention, but did note a few items that needed to be addressed. The items noted were not in violation of any state or federal safety standards. Holden thanked Manager Tommy Gibbons and his staff for the good job they are doing at the airport.
* Holden informed the board that the wastewater treatment plant also underwent an inspection. In a letter to Holden dated Oct. 29, Environmental Specialist Roger Orgain of the Tennessee Department of Environment and Conservation, commented that "due to the improvements at the wastewater treatment plant, as well as the excellent operation of maintenance, there are no major deficiencies". Orgain did comment that he was concerned about the lack of an inflow and infiltration reduction program, which is necessary to keep the collection system from further deterioration and failure.
* The city has partnered with Fyrne Lake Farms for the second consecutive year to recycle Christmas trees. Residents can bring their Christmas trees to the Downtown River Park area next to the Farmers Market beginning on Wednesday, Dec. 26. The trees will be used primarily for natural fish habitat in Fyrne Lake. For more information call Kevin Griffith at (727) 458-8193.
* Christmas in Sorghum Valley will take place from Thursday, Dec. 6 through Saturday, Dec. 8 from 6 to 9 p.m. at the Dyer County Fairgrounds.
* Friends of McIver's Grant Public Library invite the community to celebrate Christmas at the new library building on Saturday, Dec. 8 from 4 to 6 p.m. Light refreshments will be served and there will be a drawing for a decorated Christmas tree as well as baked goods and handmade aprons for sale. All event proceeds will support the Connell's Children Area.
* Holden gave a brief update on the 11 grants the city is currently working on, which are all at various states. The 11 projects totaling almost $11 million include the downtown renovations that are 95 percent complete and several projects that are in the design or bid phase including the two community safe-room projects.